2026-10-27-03: 20271062 - Chiller Maintenance & Cooling Tower Cleaning Services
Issuing Organization: County of Shelby
Description: Work Outside Scope of Service Contract. Identify chiller and starter overhaul based on number of operating hours, number of starts or similar measures that establish scheduled tear down and rebuild are outside the scope of this agreement. If scheduled major maintenance is required the Contractor shall provide the County in writing with a composite price including labor, parts, material, and related expenses for these repairs. The County may accept and issue a change order to the Contractor to implement such repairs. However, the County retains the option to procure prices from others if deemed necessary. Should alterations, additions, adjustments, or repairs be made by others to any part of the system(s) covered by this service agreement, the Contractor has the right to inspect such work as to having been performed in an acceptable manner to the Contractor prior to continuing the service agreement coverage. The Contractor will notify the County in writing of such conditions, which must be corrected prior to the Contractor acceptance. The Contractor will not be held responsible for damage due to acts of God, freezing, corrosion or erosion due to improper chemical treatment, improper operation by the Owner, fire, water, labor disputes or other incidents that are beyond the control of the Contractor. Waste Oil Disposal: Demonstrate the proper disposal of all waste oil will be the responsibility of the Contractor. All oil removed from serviced equipment will be classified as waste oil and is to be disposed of within the guidelines of EPA regulations. This includes all reports and manifests associated with tracking the waste oil to its final deposition. The Contractor shall provide copies of disposal certification to all required governmental organizations, as well as Shelby County Government Health Department, and the Support Services designee. A. Annual services to be performed during November through March: 1. Control panel test and calibration of the following controls as applicable: a. Low temperature control. b. High pressure control. c. Motor temperature control. d. Oil pressure relief valve setting. e. Check and calibrate load limiting relay. f. Check setting of PE.'s and calibrate as necessary. g. Check and calibrate temperature controls for leaving chilled water controller. h. Set pilot positioner. i. Check gauges for calibration. 2. Oil sump: The County may choose to extend the period between oil sump cleanings for specific machines, based on oil sample analysis and other relevant information. The County will only grant such extensions when such extensions are in the County's own best interest. a. Meg oil pump motor. b. Remove oil sump cover and oil pump and motor assembly. c. Flush oil sump with solvent and thoroughly clean using lint free rags. d. Inspect oil pump assembly for excessive wear. e. Check operation of oil pressure regulator, repair or replace as necessary. f. Replace oil strainer cartridges. g. Reassemble oil sump assembly and charge with proper quantity and approved type of oil. h. Provide spectrographic analysis of oil sample.